Statutes

Declared association on December 23rd 1993
Statutes modified on October 1997, October 2003 and October 2004, and October 2010 and March 2013.


PREAMBLE

ARTICLE I : CREATION AND MEMBERSHIP OF ENTITY
  1. Creation
  2. Founding members
  3. Honorary Members
  4. Racing Authority members
  5. Regional and national association members
  6. Exclusive membership
  7. Membership exclusion
ARTICLE II : OBJECTIVES OF THE INTERNATIONAL FEDERATION OF HORSERACING AUTHORITIES


ARTICLE III : ORGANIZATIONAL STRUCTURE OF THE INTERNATIONAL FEDERATION OF HORSERACING AUTHORITIES
  1. General Assembly
  2. Executive Council
  3. Secretariat
  4. Resources
  5. Dissolution
ARTICLE IV : DISPUTES founding members of the International Federation of Horseracing Authorities move that the statutes hereunder be adopted :

WHEREAS, the Members are united by general principles for the progress of breeding and racing as defined in Article II, and

WHEREAS, the Members each approved of certain Articles contained in the International Agreement on Breeding and Racing, and

WHEREAS, the Members have each agreed that it is necessary to protect, coordinate and harmonize, for purposes of organization and control, the essential rules of racing, and

WHEREAS, each of the Members believes it is necessary to ensure the quality and fairness of racing in the interest of both the participants therewith and the general public and, thereby, play an active role in the progress of racing, and

WHEREAS, each of the Members believes it is necessary to promote and protect the services provided by national racing authorities, federations and organizations, and

WHEREAS, each of the Members believes it is necessary to provide for the organization of yearly, or more frequent, contacts between the representatives of the Members and for each of the Members to provide for the financing of such contacts,

WHEREAS, each of the Members agrees it is necessary to deal with the effect of the new communication technologies on the way the racing product is marketed, distributed and protected on a global scale.

NOW, THEREFORE, in consideration of the premises and mutual promises contained herein, the parties hereto agree as follows without regard to the date of any individual organization's signing :


ARTICLE I

CREATION AND MEMBERSHIP OF ENTITY

  1. CREATION
  2. All Members, without regard to the date of actual signing, do hereby agree to come together for the purpose of forming a non-profit organization to be known as INTERNATIONAL FEDERATION OF HORSERACING AUTHORITIES (hereinafter the " Federation ").

  3. FOUNDING MEMBERS
  4. The Founding Members of the Federation are : the Irish Turf Club, the Jockey Club of Great Britain, the Jockey Club of the United States and the Société d'Encouragement pour l'Amélioration des Races de Chevaux de Galop en France/France-Galop.

  5. HONORARY MEMBERS
  6. The Executive Council may grant Honorary Member status to a Founding Member which is no longer regarded as the Racing Authority in its country but is still involved in racing. An Honorary Member is liable to Members' annual fee but cannot vote.

  7. RACING AUTHORITY MEMBERS
  8. Racing Authorities in each country of the world may be, upon application, admitted as members to the Federation, provided such authority is a bona fide racing authority. Applications are presented by the Executive Council for ratification by the General Assembly. (General Assembly Executive Council are defined in Article III).

    4 bis. AFFILIATE MEMBERS

    1. Subject to (2) below Affiliate Membership may be conferred at the discretion of the Executive Council.
    2. If an application is made by an organisation that geographically comes within the area of a regional Federation/Association which is a member of the Federation then the endorsement of that application by the regional Federation/Association is required prior to the Executive Council considering it.
    3. Affiliate Members are entitled to attend the General Assembly but do not have a vote.
    4. Affiliate Members shall pay an annual subscription fee determined by the Executive Council.
    5. The Executive Council is able to rescind the Affiliate Membership of an organisation at its absolute discretion.


  9. REGIONAL AND NATIONAL ASSOCIATION MEMBERS
  10. Regional and national associations may be nominated for membership by the racing authorities of the countries in which such associations operate and such nominations shall be subject to approval by the Executive Council.

  11. EXCLUSIVE MEMBERSHIP
  12. Every Member of the Federation agrees that it shall not become a member of any other organization whose aims and objectives are not consistent with the aims and objectives of the Federation.

  13. MEMBERSHIP EXCLUSION

The General Assembly may decide to exclude any member from membership in the Federation by a two-third vote of its Members present or represented.


ARTICLE II

OBJECTIVES OF THE INTERNATIONAL

FEDERATION OF HORSERACING AUTHORITIES
The Federation shall :
    • promote horse racing and breeding, and the integrity and prestige thereof, throughout the world by any and all means that the Federation shall, through its General Assembly, consider relevant and which are in compliance with all existing laws, rules and regulations ;
    • foster and develop exchanges between various racing authorities without discrimination and on a permanent basis ;
    • organize, each year, the International Conference of Horseracing Authorities and take responsibility for the financing of organizing such Conference,
    • make recommendations to competent authorities for improvements in laws and regulations directly or indirectly affecting the racing industry ;
    • promulgate the International Agreement on Breeding, Racing and Wagering;
    • represent any racing authority, requesting such representation, in international matters, with a view to enforcing the provisions of the International Agreement on Breeding and Racing.


ARTICLE III

ORGANIZATIONAL STRUCTURE OF THE INTERNATIONAL

FEDERATION OF HORSERACING AUTHORITIES

    The Federation shall be organized as follows :

      • a General Assembly
      • an Executive Council
      • a Secretariat.
  1. THE GENERAL ASSEMBLY
  2. The General Assembly shall be the main authority of the Federation.

    All Members are entitled to attend the General Assembly which shall be properly meeting when a minimum of half its members are present.

    The total membership from any one country, including a founder member, shall be entitled to one vote in the General Assembly. The Members from each country shall, among and between themselves, determine the procedure to exercize their vote, which shall be approved by a majority vote of such Members.

    Each regional Association Member of the Executive Council is also entitled to vote in the General Assembly.

    The General Assembly shall take up any issue relating to the objectives defined in Article II hereof.

    Decisions of the General Assembly shall be taken by a majority vote of at least two-thirds of the Members present or represented.

    The General Assembly shall meet at least once a year.

    The Chairman of the Federation chairs the General Assembly and represents the Federation.

  3. THE EXECUTIVE COUNCIL
  4. 2.1. - Composition

    The Executive Council includes the Chairman of the Federation, nine permanent Members representing the three main racing regions and two rotating Members representing developing racing countries from "Europe & Mediterranean countries" and "Asia", with a balance of votes, as follows :

    2.2. - Responsibilities

    The Executive Council shall be responsible for, inter alia :

      • electing, for a renewable three-year term of office, the Chairman and the three Vice-Chairmen of the International Federation;
      • appointing for a three-year term of office, the 2 rotating members of the Executive Council representing "developing countries", nominated by the Asian Racing Federation and the European & Mediterranean Horseracing Federation
      • proposing for ratification by the General Assembly any new application for membership ;
      • approving nominations for membership of regional and national associations, as provided for in § 4 of Article I ;
      • determining the level of Members' annual fees and monitoring the collection and use of such fees ;
      • preparing and presenting to the General Assembly, on an annual basis, at the annual Conference, the financial accounts of the Federation ;
      • proposing to the General Assembly the exclusion of any member who has not paid the annual fee ;
      • agreeing the venue and the Agenda of the annual Conference ;
      • taking the general responsibility of the administration of the Secretariat.

      • appointing any technical committee within the Federation.

    2.3- Chairman

    (1) The Chairman of the Federation can either be one of the nominated representatives of the nine Permanent Members or another person. This person is eligible for re-election at the conclusion of any term.

    (2) The Chairman must:
    • provide impartial chairing of meetings of the Executive Council and General Assembly.
    • work with the three Vice-Chairmen to set the agenda for meetings of the Executive Council and the agenda of the International Conference.
    • act as the Federation's representative to the outside world and its spokesperson.
    • perform such other duties as delegated to him by the Executive Council.

    2.4- Vice Chairmen

    (1) The three Vice-Chairmen must be elected among the nominated representatives of the nine Permanent Members - each representing one of the three main racing regions (Americas, Asia and Europe).

    (2) The Vice-Chairmen must:

    • work with the Chairman of the Federation on the agenda for the International Conference and Executive Council meetings.
    • Organize resources to carry out strategies allocated to them by the Executive Council.
    • Maintain oversight of their region's compliance with the International Agreement on Breeding, Racing and Wagering.

    2.5. - Meetings

    The Executive Council shall meet at least twice a year.

    Decisions of the Executive Council shall be taken by a majority vote of at least two-thirds of the Members present or represented.

    The Secretary General of the International Federation, the Chief Technical Advisor, and the Secretary General of the Asian Racing Federation, European & Mediterranean Horseracing Federation and OSAF shall attend the Executive Council meetings in a non-voting capacity.

    The Chairman and the Vice-Chairmen will decide annually the other technical attendees to the Executive Council meetings.


  1. THE SECRETARIAT
  2. 3.1. - The Secretariat :

    The Executive Council shall appoint, from among its member organisations, the Secretariat.

    The Secretariat's responsibilities shall include, but not be limited to, the organization of the annual International Conference of Horseracing Authorities and the performance of the administrative affairs of the Federation.

    The Executive Council shall have the authority to confer duties and/or responsibilities upon the Secretariat.

    The Secretariat shall be maintained at the registered office of the Federation, 46 place Abel Gance, 92100 Boulogne or such other place as may be determined by the Executive Council.

    3.2. - The Secretary General :

    (1) The Executive Council shall nominate a Secretary General who is charged, on behalf of the Secretariat, to set up and follow up its duties.

    (2) The Secretary General must:

    • assist the Chairman to organize the annual International Conference of Horseracing Authorities
    • perform administrative affairs of the Federation including the preparation of the budget and the accounts
    • coordinate activities of the Federation
    • provide advice to the Executive Council

    3.3. - Technical Advisors

    The Technical Advisors on Regulatory Matters shall provide relevant background knowledge, be alert of current regulatory matters and raise potential issues to the Executive Council for discussion.

  1. RESOURCES
  2. The resources of the Federation shall be the total amounts of the Federation Members' annual fees and any other means, authorized by law.

  3. DISSOLUTION

    In the case of dissolution decided in the course of a general meeting by at least two-thirds of the Members present, a liquidator or liquidators shall be appointed by the General Assembly and the assets of the Federation shall - if need be - be transferred according to Article 9 of the Law dated July 1st 1901 and to the Decree dated August 16th 1901.


ARTICLE IV

DISPUTES

Any dispute that may arise between Members of the Federation who are Racing Authorities may be submitted to a conciliation conference which shall be made up of the Chairman of the General Assembly and at least two Members of the Executive Council.